Practice Meeting Minutes
Created by
Andrew Kelly
Specialty
General Practitioner
Last edited
10/20/2026
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About this template
A reusable template for documenting healthcare practice meetings, including attendees, agenda topics, discussion points, decisions, action items, and plans for the next meeting.
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Practice Meeting Notes
Date: 14/05/2024
Attendees:
- Dr Sarah Jenkins, Principal GP
- Dr Marcus Vance, Associate GP
- Chloe Davis, Practice Manager
- Liam O'Connor, Registered Nurse
- Priya Patel, Senior Receptionist
Agenda:
- Review of 2024 winter influenza and COVID-19 vaccination clinic workflow
- Clinical audit: Complex case review (Arthur Pendelton, DOB 12/08/1948, IHI: 8003608166690503)
- MyMedicare patient registration targets and chronic disease management (CDM) billing
- Cold chain management and vaccine fridge maintenance
Discussion Points:
- Winter Vaccination Clinics: Stock of quadrivalent influenza and monovalent COVID-19 vaccines confirmed in cold storage. Agreed to run dedicated RN-led Saturday clinics from 08:30 to 12:30 starting next month to reduce weekday treatment room congestion.
- Clinical Case Review (Arthur Pendelton, 75M): Presented with acute infective exacerbation of COPD (SpO2 91 % on RA, temp 37.8 °C, BP 138/84 mmHg, HR 96 bpm). Commenced on amoxicillin 500 mg PO TID and prednisolone (Panafcortelone®) 25 mg PO OD for 5 days, plus salbutamol (Ventolin®) 100 mcg INH PRN. Case highlighted a delay in reception flagging abnormal triage vitals to the duty GP. Agreed that all patients presenting with acute SOB must be immediately transferred to the treatment room for RN assessment within 5 minutes of arrival.
- MyMedicare & CDM: Current registration sits at 42 % of regular chronic disease patients. Admin team will distribute registration forms at check-in for all GPMP (MBS Item 721) and TCA (MBS Item 723) appointments.
- Cold Chain Audit: Data logger on Treatment Room 2 fridge showed a brief temperature spike to 7.8 °C at 14:15 on 10/05/2024 due to the door being left ajar. No stock was compromised per state guidelines, but staff reminded to check door seals after each access.
Action Items:
- Update triage protocol for acute SOB and circulate to all front-desk staff — Chloe Davis, by 17/05/2024.
- Configure Best Practice software templates to include Saturday vaccination clinic rosters — Priya Patel, by 21/05/2024.
- Conduct 48-hour telehealth review and repeat oximetry check for patient Arthur Pendelton — Liam O'Connor, by 16/05/2024 at 10:00.
- Schedule routine preventative maintenance for Treatment Room 2 vaccine fridge — Chloe Davis, by 24/05/2024.
Next Meeting: 11/06/2024, 13:00, Practice Staff Room (Melbourne Clinic)
How to use this template
This template can be used to assist with various tasks in the medical field. You can use it to generate notes, manage patient information, or assist with diagnosis and the Assessment and Plan. To use this template, simply click the “Use Template” button above. If you have any questions or need assistance, feel free to reach out to the support team or refer to the description and example output provided above.